I advise that the Annual General Meeting (AGM) of South Australian Rugby Union Limited will be held on Wednesday, 13 May 2020 at 6:30pm. I have attached the Agenda, Proxy Form and a copy of the 2019 Annual Report, which has previously been circulated.
Due to the threat of COVID-19 and consistent with government guidelines, the AGM will be a virtual meeting held by video/teleconference so that physical attendance at the meeting is not required. Details of the technology platform to be utilised for the meeting will be sent to all those who confirm they are attending via email.
In accordance with clause 27 of the Constitution, I ask that all Voting Members nominate a proxy to attend the AGM and vote on its behalf as Voting Delegate. This will ensure that voting on the resolutions notified in the Agenda can proceed in a valid and pragmatic way. To assist in this process, I am seeking cooperation by asking that Voting Members nominate one proxy to vote in accordance with their respective instructions. As such, and recognising that Voting Members may wish to nominate someone independent of the Board or management as their proxy, I ask that Voting Members nominate RUSA’s Honorary Solicitor, Mr Tom Johnston (of Johnston Legal + Advisory), as their proxy for the AGM. Voting will be confidential and Mr Johnston will only cast votes at the AGM in accordance with the instructions received from Voting Members (by way of the attached Proxy Form). Please note Mr Johnston will not cast any vote that is left open or undirected. Members will still have the opportunity to listen, ask questions and generally discuss relevant matters arising via the technology platform to be used.